1.1 Applicable objects for reservation:

Foreign delegates and International exhibitors at the conference 

1.2 Reservation Channel:

Foreign guests online: Scan the QR code, complete the registration, and follow the steps to complete the hotel check-in reservation through the "Hotel Reservation" system.

Hotel Reservation Web link：https://WMC2025.scimeeting.cn/en/hotel/index/27168

(Working days: 09:00 - 17:30. Foreign guests are not eligible for offline reservations.)

1.3 Reservation Time:

Deadline: October 14, 2025

Guest's name, phone number, email address

Passport Number Check-in/Check-out Date

Reserve room type (single room, standard room)

Special Requirements (Extra Bed/Infant Bed/Non-Smoking Room, etc.)

1.5 Hotel Reservation Payment Rules:

1.5.1 The hotel reservation payment fees are as follows:

Hotel accommodation cost

1.5.2 Hotel pricing scope:

The price range applicable to the entire accommodation: Invited guests (from abroad), overseas delegates attending the conference, overseas exhibitors participating in the conference

1.5.3 Hotel accommodation cost

The payment for foreign guest hotel reservation = Foreign guest hotel accommodation price * Number of hotel nights stayed 

1.5.4 Hotel accommodation fee payment method

Online booking payment can be completed by following the "hotel reservation system" steps for payment.

    Accepted payment methods for foreign guests: Visa, MasterCard, JCB;

1.6 Reservation Email Confirmation:

    After receiving the email (hotel reservation confirmation), the international participants are regarded as having successfully made the reservation. Otherwise, it is considered as an unsuccessful reservation. Please contact the conference service working group in time if there is any issue.

1.7 Reservation information modification and cancellation

  If the hotel reservation information is not completed, you can modify or cancel it by yourself in the "Hotel Reservation System".

  Hotel reservation has been completed and payment has been made. Email confirmation has been received: Contact the conference organizing team for modification or cancellation.

1.8 Reservation Cancellation Rules

It can be cancelled for free before 23:59 on September 26th.

From September 27th to October 3rd, 23:59, 50% of the reserved room fee will be refunded.

Reservations made after October 3rd will be cancelled and the full room rate will be deducted.

If there is a need to process a refund of the room fee or other related matters, please contact the conference organizing team via email. After verifying the information accurately, the refund amount will be returned to the original payment route within 5 working days after the conference (on October 18th).

1.9 force majeure:

Orders were cancelled due to war, epidemic or natural disasters. The full room fee (minus the 1.6% platform handling fee) will be refunded with official proof.

1.10 Foreigner reimbursement

The hotel where the foreign guests' representatives are staying can only provide the consumption bill for their stay, but not the invoice. If you need an invoice, please contact us via the work email.

Hotel Reservation Inquiry Contact Information

Work e-mail：mqcm1226@163.com

Template Example of Hotel Reservation Confirmation for Visa Application

Visa-specific Hotel Reservation Confirmation Form

(Hotel Reservation Confirmation for Visa Application)